Todoist Company Logo.png

Todoist

Todoist is an all-in-one workspace that combines notes, project management, tasks, and calendar management. Companies use Todoist to organize their work and knowledge in a centralized, customizable environment. It offers a clean and open surface for thinking, writing, and planning, allowing teams to collaborate seamlessly by sharing work, making comments, and mentioning colleagues. Todoist's flexibility enables users to create tasks and arrange them as needed, making it suitable for various workflows and team sizes. With its powerful features like natural language processing, recurring tasks, and extensive integrations, Todoist helps businesses streamline their processes, improve productivity, and maintain a single source of truth for all their information.

Todoist - Make lists

In this video, Becky from Todoist shows how to set up a free Todoist account, create projects, add tasks, and use smart due dates and recurring tasks so you never forget anything. You’ll learn to break big jobs into smaller steps with subtasks, organize projects with sections, and use the Inbox, Today, and Upcoming views to focus on what matters right now. She also shows the Todoist mobile app and Quick Add widget for adding tasks on the go. Todoist solves the problem of scattered to-dos by keeping all your tasks organized in one easy app.

Becky welcomes you to Todoist, explains how it can help you get organized, and shows you how to create a free account using Google, Facebook, Apple, or your email.

Introduction & Account Signup

Walk through the short onboarding flow: add your name and optional photo, toggle a team workspace if needed, choose personal and work usage, then launch Todoist and get oriented with the Today view and tooltips.

Onboarding & Profile Setup

Learn what projects are and why they help you organize tasks. See how to add a new project in the sidebar, name it, pick a color, choose a layout (list, board, or calendar), and mark it as a favorite.

Creating Your First Project

Discover the Quick Add menu (shortcut Q) to enter tasks quickly. See how to type natural language dates like “today” or specific dates directly into the task field for fast due-date assignment.

Adding Tasks & Natural Language Due Dates

Understand the difference between one-off and recurring due dates. Learn how to set tasks to repeat (daily, weekly, monthly, yearly) and explore examples and benefits of recurring tasks to automate reminders.

Setting Recurring Tasks

Use subtasks to break large or complex tasks (like filing taxes) into smaller, manageable steps. See how to make a parent task recurring and reset its subtasks automatically each cycle.

Breaking Tasks into Subtasks

Add sections within a project (e.g., Dogs, Finances, Cleaning) to group related tasks. Learn how to add new sections and drag tasks into them to keep your project structured.

Organizing with Sections

Explore key sidebar views: use Inbox as a catch-all for new tasks, focus on your current tasks in the Today view, and plan ahead in the Upcoming view with board and list layouts for easy rescheduling.

Navigating Task Views: Inbox, Today & Upcoming

Install Todoist on iOS or Android, sign in to sync your tasks, and set up the Quick Add widget on your lock screen for ultra-fast task entry by typing or dictation.

Mobile Apps & Quick Add Widget

Recap the essentials, encourage keeping your setup simple, and point to additional resources (Help Center, CEO’s setup) for further customization as you grow with Todoist.

Conclusion & Next Steps

It helps you make lists and remember important things.

 Software, Technology, Creative Agencies, Financial Services, Healthcare, Education, Professional Services

 Chief Technology Officer, Director of Operations, Product Manager, Team Lead, Project Manager

Todoist is suitable for individuals and teams across various industries. Typical users include:

- **Company Size**: Small to large enterprises (1-5000+ employees).

- **Job Titles**: Project Managers, Team Leaders, Software Developers, Marketing Professionals, and Students.

- **Industries**: Technology, Education, Marketing, Healthcare, and Finance.

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Companies use Todoist for:

- **Project Management**: Organizing tasks and deadlines for team projects.

- **Personal Task Management**: Managing daily to-do lists and personal goals.

- **Team Collaboration**: Sharing projects and tasks among team members to enhance productivity.

- **Recurring Task Scheduling**: Automating repetitive tasks to ensure consistency.

- **Integration with Other Tools**: Syncing tasks with calendars and communication platforms for seamless workflow.

use_cases

Todoist offers several pricing plans:

- **Free**: Basic task management features, up to 80 active projects, and five collaborators per project.

- **Pro**: Enhanced features like reminders, labels, filters, and up to 300 active projects for $3 per month (billed annually).

- **Business**: Designed for teams, this plan includes everything in Pro plus team collaboration features, admin controls, and priority support for $5 per user per month (billed annually).

For more details, visit their [pricing page](https://todoist.com/pricing).

price_estimate

For detailed information, refer to Todoist's [Privacy Policy](https://todoist.com/privacy) and [Terms of Service](https://todoist.com/terms).

legal_info

Todoist is a task management application that helps individuals and teams organize, prioritize, and track their tasks across various devices. It offers features like task creation, project organization, and collaboration tools to enhance productivity.

company_summary

Todoist stands out due to its intuitive interface, cross-platform availability, and powerful features like natural language input and productivity tracking. Its ability to integrate with numerous other applications makes it a versatile tool for both personal and professional use. Learn more about what sets Todoist apart on their [homepage](https://todoist.com).

company_uniqueness

While specific customer stories are not provided in the available sources, Todoist is widely used by individuals and teams across various industries to enhance productivity and task management.

best_customers

- **Task Management**: Create and organize tasks with due dates, priorities, and labels.

- **Natural Language Input**: Add tasks using everyday language, like "Submit report every Friday."

- **Recurring Tasks**: Set tasks to repeat daily, weekly, or on custom schedules.

- **Collaboration Tools**: Share projects, assign tasks, and add comments for team collaboration.

- **Integrations**: Connect with apps like Google Calendar, Slack, and Dropbox to streamline workflows.

- **Productivity Tracking**: Monitor progress with features like Karma points and productivity trends.

For a comprehensive list, visit their [features page](https://todoist.com).