Qwilr

Qwilr is an Australian-based software company that set out to reimagine how businesses communicate through documents. Founded in 2014, the platform was built to bridge the gap between design and functionality—giving teams a better way to create engaging, web-based proposals, quotes, and presentations. Instead of sending static files, users can craft interactive pages that not only look professional but also drive action.

Since its launch, Qwilr has grown into a globally recognized tool used by sales, marketing, and customer success teams across a wide range of industries. The company’s focus on simplicity, collaboration, and powerful integrations has made it especially popular with startups, agencies, and SaaS companies looking to modernize their sales process. Backed by a lean but dedicated team, Qwilr continues to evolve as a go-to solution for businesses that want to stand out and close deals faster.

Qwilr offers two main pricing tiers: the Business Plan at $35 per user/month and the Enterprise Plan at $59 per user/month (minimum 5 seats).

Business Plan ($35/user/month)

This tier includes:

• Interactive web-based proposals
• Dynamic pricing tables
• Legally binding e-signatures
• Embeddable multimedia content
• CRM and payment integrations
• Engagement analytics and user-friendly reporting interface

The Business Plan doesn't include Salesforce integration or custom domain support.

Enterprise Plan ($59/user/month, 5 seat minimum)

The Enterprise Plan offers all Business features plus:

• Salesforce integration
• Custom domains
• Advanced security and customization options

Qwilr sits in the mid-to-high price range compared to competitors. Better Proposals starts at a more affordable $19/user/month, which might work better for freelancers. GetAccept's Essential plan at $25/user/month offers a middle ground with core features at a lower price.

Small teams and solo operators might find the pricing tough to swallow, especially since premium features require the higher-tier plan with its 5-seat minimum.

Midsize businesses will find good value in the Business plan, with its analytics, e-signatures, and integrations—perfect for small marketing or sales teams that need to impress clients.

Large businesses will likely prefer the Enterprise plan for its Salesforce integration and custom domains.

Static proposals don't cut it anymore. Qwilr turns your documents into interactive web pages that make your competitors' PDFs look like they're from the last century.

Visually Engaging Proposals

Creating beautiful, professional proposals becomes effortless. Pick from pre-designed templates, customize content blocks, and watch your brand come to life. You'll maintain consistent messaging while saving hours of design work.

Time-Saving Design Tools

Time is money, and Qwilr saves both. The drag-and-drop editor and reusable content blocks help you create personalized proposals in minutes instead of hours—perfect when you're juggling multiple clients or racing against deadlines.

Faster Deal Closure

Deals move faster when clients can approve, sign, and pay all in one place. No more chasing signatures or waiting for payments to process. Everything happens directly in your online document.

Client Engagement Insights

You'll also gain X-ray vision into client engagement. See exactly when someone opens your proposal, which sections they study, and how long they spend on each page. This insight helps you time your follow-ups perfectly and focus on what matters to your client.

Seamless Integration

The platform plugs right into CRM systems like Salesforce and HubSpot, fitting smoothly into your existing workflows.

Proven Results

Real estate SaaS provider ShowingTime saw real results. According to Veronica Parker, their Sales Operations Manager: "Having a true, mobile-friendly solution has been a game changer in a competitive market. Our customers can now easily view proposals and accept agreements while on the road, which has added velocity to the sales process."

Enhanced Security

Security-conscious? Qwilr offers password protection, time-limited access, and permissions management to keep your sensitive information safe while still making sharing easy.

Qwilr isn't just another document tool—it's a complete rethinking of how proposals should work:

Dynamic, Interactive Document Creation

Forget static files. Qwilr lets you build proposals that function like custom websites. The drag-and-drop editor makes it simple to embed videos, interactive pricing tables, calendars, and other elements that engage clients directly. Imagine your prospect watching your demo video, adjusting pricing options, or booking a meeting—all without leaving your proposal.

Branding and Customization

Qwilr's branding tools make sure your proposals look like you. Add your company's colors, fonts, and logos to create a consistent look that reinforces your brand with every document.

Template Library and Content Blocks

Why start from scratch? Qwilr provides ready-to-use proposal templates and reusable content blocks for everything from sales proposals to marketing plans. These building blocks help your team maintain quality while creating proposals much faster.

Collaboration and Workflow Tools

Team collaboration is built in with real-time commenting, editing, and approval workflows. Leave notes, suggest changes, and see who else is viewing your document. The "Active Viewers" feature shows you who's currently viewing a proposal, preventing confusion and duplicate work.

E-Signatures and Payments

Close deals faster by letting clients approve, sign, and pay directly within your proposal. The platform supports e-signatures and includes QwilrPay for collecting payments via credit card, direct debit, and soon, bank transfers/ACH.

Real-Time Analytics and Buyer Insights

Know exactly how clients interact with your proposals. See when they open your document, which sections they spend time on, and how long they linger on each page. These insights help you follow up at the perfect moment and refine your approach based on what works.

This combination of features creates a comprehensive solution for crafting proposals that stand out, engage clients, and close deals faster.

Qwilr plays well with your other business tools, making it easy to fit into your existing workflow. Users particularly love the HubSpot integration, which automatically pulls client information into proposals without any copy-pasting.

CRM Connectivity

One thing to note: while HubSpot works with all plans, Salesforce integration only comes with the Enterprise package. This might matter if you're a Salesforce-dependent company not ready for the higher-tier plan.

Additional Integrations

Beyond CRMs, Qwilr connects with:

• Payment gateways: So clients can pay you directly through proposals
• E-signature solutions: For quick, legally binding approvals
• Marketing automation tools: To sync your lead nurturing with proposal tracking

Workflow Benefits

These connections work together to:

1. Cut down on manual data entry
2. Speed up the contract-to-cash process
3. Give you complete visibility of client engagement

Picture this: a marketing agency using Qwilr might connect it to their CRM to auto-fill client details, link it to an e-signature tool for quick approvals, and connect with analytics platforms to measure proposal performance.

Integration Considerations

While Qwilr connects with many tools, check if your must-have integrations are included in your preferred plan. The restriction of certain connections to higher-tier plans might affect your decision.

Client confidentiality isn't optional. Qwilr takes security seriously with features designed to protect your sensitive information.

Document Protection

Password protection ensures only authorized people can access your proposals. This simple but effective barrier keeps confidential information from falling into the wrong hands.

For time-sensitive offers, you can set expiration dates on your documents. Once the deadline passes, the proposal automatically becomes inaccessible—perfect for limited-time pricing or ensuring outdated versions disappear.

Access Control

Control who can view, edit, or share your documents with Qwilr's permissions management. This proves invaluable when you're working with multiple team members or need to restrict access to certain information.

These features are especially important if you regularly share sensitive pricing details, project scopes, or proprietary methods with clients.

Secure Sharing

Unlike email attachments that can be forwarded anywhere, Qwilr proposals are accessed through secure, unique URLs. This adds an extra layer of protection without sacrificing the engaging, interactive elements that make your proposals stand out.

This security-first approach helps you maintain professional confidentiality while still creating proposals that wow your clients.

When you need help, Qwilr's support team has your back. Their global team works seven days a week, with 24-hour weekday support, so you're covered no matter your time zone.

Support Availability

Need a quick answer? Their average response time is under one hour—impressive for any software company and crucial when you're facing client deadlines.

You can reach Qwilr through multiple channels:

• Live chat (priority for enterprise clients)
• Email support
• Help desk tickets

Self-Help Resources

Prefer to figure things out yourself? Qwilr offers more than 120 knowledge base articles covering everything from basic setup to advanced customizations.

User Feedback

Users consistently praise the support quality. One Capterra reviewer put it simply:

"Super adaptive platform for many uses and incredible customer support!"

This sentiment appears repeatedly across review sites—Qwilr's support team isn't just responsive, they're genuinely helpful.

What makes their support special is how they go beyond technical troubleshooting. The team offers guidance on proposal best practices, template optimization, and sales strategies—helping you get more value from the platform and improve your proposal process.

Enterprise Support

Enterprise clients get dedicated live chat support for their most urgent issues.

With 99% customer satisfaction according to Qwilr's internal metrics, the positive user feedback seems well-founded.

Qwilr has several pros:

1. Beautiful, Professional Templates: Users consistently rave about Qwilr's eye-catching, modern templates. As one G2 reviewer put it: "It's hands down the best solution out there for creating stunning proposals, sales documents, and client presentations."
2. User-Friendly Interface: Even non-designers can create professional-looking documents. One user shared that Qwilr "completely transformed the way we create and share proposals... incredibly intuitive and easy to use."
3. Seamless CRM Integration: The HubSpot integration is particularly popular, automatically pulling in client and deal data to personalize proposals quickly.
4. Time-Saving Features: Templates and content blocks dramatically speed up proposal creation. A G2 user noted: "With Qwilr's pre-built templates and modular blocks, I can quickly tailor high-quality proposals, saving me hours of work."
5. Detailed Analytics: Users appreciate seeing exactly how clients interact with their proposals, including which sections get the most attention.
6. Integrated E-signatures and Payments: Having signatures and payments built into the platform streamlines approvals and makes transactions effortless for clients.
7. Brand Consistency: The ability to maintain a consistent visual identity across all client documents helps reinforce professionalism.

These features make a real difference, especially for sales and marketing teams. As one user shared on GetApp: "Having a customized proposal helped me win a new client. I am very impressed with how user friendly it is."

Qwilr isn't perfect for everyone. Here's what some users find frustrating:

1. Limited Editing and Styling Options: Some users wish for more precise control over text formatting and layouts. A TrustRadius reviewer noted they "would like to see more text editing/styling options."
2. Learning Curve for Advanced Customization: While basic tasks are straightforward, more complex design and customization features can take time to master.
3. Price Concerns: Smaller businesses sometimes find Qwilr expensive, especially when they don't need all the advanced features of higher-tier plans. One user simply stated, "Can be a bit pricey..."
4. Integration Limitations: The HubSpot integration works well, but Salesforce integration only comes with pricier plans. A G2 reviewer mentioned, "May not be best suited (at this moment) for smaller orgs that use Salesforce given their higher tier plan is what gets you that integration."
5. Overkill for Simple Needs: Users who just need quick signature documents might find Qwilr's comprehensive proposal-building approach excessive.

These limitations matter more to some users than others. For many, the visual impact and efficiency gains outweigh these drawbacks.